A new compliance tracking tool has been launched to help letting agents monitor readiness for the Renters’ Rights Act ahead of its introduction on 1 May.
Bilans Solutions has released Compliance Tracker, a dashboard designed for agencies using Reapit’s AgencyCloud system, offering a portfolio-wide view of compliance across managed properties.
The tool uses a red-amber-green system to highlight non-compliant properties and prioritise actions, allowing agents to identify risks across their portfolios without manual checks.
Compliance Tracker syncs with Reapit, automatically pulling certificate data including gas safety records, electrical installation condition reports (EICRs), energy performance certificates (EPCs) and HMO licences. Properties nearing or exceeding expiry dates are flagged within the system.
The platform includes workflow support for Section 8 possession notices, covering all 13 grounds with guidance on notice periods, prerequisite checks and step-by-step processes. It also features a Section 13 rent increase tracker, including the ability to monitor tribunal challenges where tenants dispute proposed increases.
In addition, agents can track compliance with the upcoming Information Sheet requirement, due by 31 May 2026, with the ability to monitor which tenancies have been served and manage bulk distribution across portfolios.
A spokesperson for Bilans Solutions said: “One in three letting agents has taken no steps to prepare for the Renters’ Rights Act, and most are still tracking compliance in spreadsheets or not tracking it at all.
“The penalty structure is real – up to £7,000 per property for first breaches, £40,000 for repeat offences. Agents managing 50 to 500 properties need a single screen that tells them exactly where the risk is.”
